Esterline Administrative Assistant Senior in Lillington, North Carolina

Job Description

Esterline Technologies Corporation

Senior Administrative Assistant, Esterline Defense Technologies

Esterline welcomes people who share our determination and high standards to join us in doing work that moves the world forward. We design, manufacture, and market highly engineered products and systems principally for the aerospace and defense markets. Esterline Defense Technologies, a wholly-owned subsidiary of Esterline, is the world’s foremost developer and supplier of expendable countermeasures, used to protect aircraft from missile threats.

Company Profile:

Company Name: Esterline Defense Technologies, a subsidiary of Esterline Technologies Corporation

Industry: Aerospace/Defense Products & Services

Number of Employees: 56

Job Overview:

Title: Administrative Assistant Senior

Job Family: Operations

Reports to: Director of Operations

Works with: Managers, supervisors and employees

Location: Lillington, NC, USA

Type: Full Time

Job Summary:

The Administrative Assistant will provide administrative support to the leaders and perform duties requiring independent judgment and the ability to multi-task. This position involves work of a confidential and sensitive nature requiring diplomacy, discretion and good judgment. Independent and self-motivated with excellent research and writing skills, able to interact and communicate effectively with employees, management, customers, vendors and the public in a business-professional manner. This position also includes Contracts administration and shipping arrangements at the NCO facility. Additionally, the position is responsible for checking expense reports, organizing business functions (lunches, dinners, meetings, off-site conferences); and maintaining a functional filing system for retrieval of documents. Candidate must present a professional demeanor in all transactions and be able to effectively use Microsoft Word, Excel, PowerPoint, and Outlook.

Primary Responsibilities:

Administrative

  • May assist in budget preparation and control activities.

  • May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, timecards, etc.

  • Composes correspondence, on a needed basis, for external and internal customers.

  • Responsible for scheduling regular and special meetings, preparing agendas, ordering food, setting up rooms, etc.

  • Work may involve handling confidential and sensitive material.

  • Type monthly reports.

  • Generation of travel related documentation including preparation of travel authorization, check advance request, scheduling business seminars and completion of expense reports.

  • Serve as a Micro-Buyer using the online purchase requisition system for office supply stocking, etc. and back up for Buyer.

  • Responsible for company credit card and making purchases in accordance with company credit card guidelines.

  • Must communicate effectively with others.

  • Responsible for visitor management and primary receptionist responsibilities.

  • Maintain the highest ethical standards, even when challenged from above.

  • Understand and live by Esterline’s ethics and business conduct policies.

Contracts Administration and Shipping

  • Prepare and maintain Contractual & Shipping Files and Logs, and distribute/ track Contractual documents for review/approval by NCO Management team.

  • For Government contracts, complete required shipping documents in WAWF, WARP (MHP), SIR, Milpac Labeling.

  • Work with carriers, freight forwarders and customers to arrange shipping and pick up of all NCO shipments – forward documents as required following pick up. Follow up on shipment completion/delivery.

  • Provide required shipping documentation to corporate to ensure timely invoicing.

  • Maintain export license files.

  • Maintain Customer Complaint Log and Customer Surveys. Prepare corrective actions as appropriate. Analyze data and report at Management Review.

  • Maintain Hazardous Material certifications for IMDG, CFR 49, IMO, IATA, etc. as well as ensuring all manuals are current.

Qualifications:

  • Executive Assistant certification or diploma

  • Possess Aerospace Industry experience

  • An entrepreneurial work ethic

  • High energy level

  • Ability to work independently and also as a team player

  • Familiar with Export Compliance regulations

Esterline Competencies:

  • Demonstrate ability in the Esterline competencies as an employee: customer focus, ethics and values, problem solving, integrity and trust, functional/technical skills, listening, action-oriented, composure and values diversity.

Education/Previous Experience Requirement:

  • Minimum of 7 years work experience in Business or Manufacturing Administration

  • 2-year associate degree, preferred

Work Hours:

Four 10 hour days – Monday - Thursday

40 hours per week

Overtime as needed

To Apply:

Please apply on-line on the Esterline Career Website, www.esterline.com

Equal Opportunity Employer M/F/Disability/Protected Vet

City: Lillington

State/Province/County: North Carolina

Full/Part-Time: Full Time

Position Type: Regular